Northwest Region Employee Resource Page
If you have something to add, please email yavapaipres@cals.arizona.edu.
D2L Community Site
D2L Community Support Team: d2l@arizona.edu or 520-626-6804
Instructor/Course Facilitator
Guide to creating and maintaining a D2L Community classroom
CSV Template to submit participants to D2L Support Team
Website to submit participant information: https://help.d2l.arizona.edu/form/enroll-users-in-your-d2l-communi
Participants
Instructions to log into D2L Community Site - Download the word document and edit the blanks for your program's needs.
Website to log into the D2L Community Site: https://community.d2l.arizona.edu/d2l/loginh/
Designated Campus Colleagues (DCCs)
Procedure - DCC Initiation Steps for Program Leader
DCC Request Form (xlsx)
DCC Worksheet (docx)
Fingerprint Clearance Card
Guidelines (link is external)
Disability Accommodation Requests
Instructor Best Practices (link is external)
Planning Accessible and Inclusive Events Guide (link is external)
Discrimination/Harassment Allegation Procedures
Procedure - How to Respond to Allegations of Discrimination/Harassment (link is external)
Proposed Referral Language Letter
Brochures to attach to email
Title IX (PDF)
OIE Incident Process Flowchart (link is external)
Protection of Employees from Reprisal for Whistleblowing (PDF)
Events
Yavapai Press Release Instructions (PDF) and Form (fillable PDF)
Multimedia Release Signage and Forms
Notice of Photographic and Media Recording Sign (PDF) Post the sign in the room/location where the event is being held and in plain view. It notifies people that by entering the area, they may be subject to the UArizona’s photo policies and gives automatic release.
Sign-In Sheet and Media Release Form (fillable PDF)
For assistance with Eventbrite, YouTube, or Zoom, view the Media Resources Roadmap document under the "Marketing/Media Resources" section on this page.
Gifts
Hiring
New Employee Resource Page (link is internal)
Marketing/Media Resources
Condensed Legal Statement on Marketing Materials (link is internal)
Media Resource Roadmap (docx)
Logos
Cooperative Extension logos for each county are available in BOX.
The University of Arizona logo variations are available on the UArizona branding website. (link is external) You will need to sign in with your NetID+.
Royalty Free Images (docx) are best to use when publishing flyers, on social media, or sending out press releases.
When posting on social media on behalf of the University of Arizona, it is important to maintain professionalism and preserve the branding. Below are some links to assist with social media marketing.
Social Media Guidelines (link is external)
Social Media Accessibility (link is external)
Videos (link is external)
Organization Charts
PARKING
PCards
Submit HERE via Smartsheet
UArizona Purchasing Card Policies Manual (link is external)
Northwest Region PCard Holder Procedures (PDF)
Business Purpose Guide and Discussion (YouTube)
To report loss, theft, or fraud on a PCard, immediately contact the PCard office at 1-520-626-9091 and email yavapaipres@cals.arizona.edu.
If you are unable to reach the PCard office or need to contact them after hours or on weekends, contact JPMorgan Chase Customer Service at 1-800-270-7760. In addition, contact the PCard office and leave a detailed message and email yavapaipres@cals.arizona.edu.
Fraudulent Charge(s) Procedure
Missing PCard Receipt
If you are missing a PCard receipt and cannot obtain a duplicate from the merchant, complete a PCard form and the missing receipt form. Submit both documents to your admin team and CC yavapaipres@cals.arizona.edu.
Missing Receipt Form (PDF)
PCard Violation Charge
If you mistakenly used your PCard for a personal purchase, complete the form as best as you can with a signature. Submit the form and reimbursement amount to your admin team and CC yavapaipres@cals.arizona.edu.
Self-Reporting Violation Instructions & Form (fillable PDF)
Phishing Scams
To report phishing scams: https://security.arizona.edu/content/report-phish (link is external) - follow the directions.
To view reported phishing alerts : https://security.arizona.edu/phishing_alerts (link is external)
QR Code Generator
The UA membership just changed so Adobe Express is free to everyone with a UA NetID and has a free QR code generator.
Timesheets, Leave Requests, & Compensatory Time
Questions? Contact Phillip Peek at phillippeek@arizona.edu.
Timesheets must be completed by 12:00pm Thursday of a non-pay week. If any changes are made to your timesheet after it has been approved, email yavapaipres@cals.arizona.edu immediately.
All leave requests must be sent to your supervisor(s) and yavapaipres@cals.arizona.edu.
Holidays
2022-2026 Schedule (PDF)
Compensable Time: Work Related Travel Table
As a passenger or driver | During regular hours – any day | Yes |
As a passenger | Outside of working hours - any day | If working while traveling |
As a driver | Outside of working hours – on work days | Yes |
As a driver | Outside of working hours – on non-work days | If in excess of regular commute time |
| Travel time to workplace while on work trip (e.g. hotel to job site) or to the airport | If in excess of regular commute time |
| Regular commute and meal periods during travel time | No |
Travel
Procedure - Post Travel-Traveler's Responsibility (PDF)
Travel Authorization Form - complete through Concur
Travel Expense Report (FSO fillable PDF)
Travel Worksheet (fillable PDF)
Traveler's Checklist (PDF)
State of AZ Travel Reimbursement Rates (link is external) - Click on the "Current State of Arizona..." link to open a PDF document.
Voyager
Procedure - Voyager Cardholder (PDF)
Locations that accept Voyager cards (link is external)