APR Checklist

General

• Did you take time to check your grammar and spelling? 

• Did you clarify your role in programs and grants? 

• Did you include percentages in team efforts? Teams should agree on percent effort for publications and amount claimed on grants for each so as not to over or under report. 

• Are you mindful of the total number of characters allowed in your APR? (24,000) 

Program Identification and Planning

• Did you remember to include the sources of your data and needs assessments justifying your program? 
• While your needs assessment may be a few years old, can you still justify the need for your program with updated information? 
• Can you make a cogent correlation between the data/needs cited with your program? In other words, in your narrative, do you describe with some specificity how your outreach and program activities relate to the needs described? 
• Can you sum up your program identification and planning without overgeneralizing or overstating your case? 
• Did you note your percent responsibility for program, not percentage of time spent on program? 

Objectives and Desired Program Outcomes

• Do your short-term desired outcomes describe measurable changes or increases in knowledge, opinions, skills or abilities? 

• Do your medium-term desired outcomes describe specific, measurable actions that will come about as a result of your program? 

• Do your long-term desired impacts describe wider range societal, economic or environmental changes that you would like to see attributed to your efforts? 

• Do you make note of any proposed evaluation criteria or tools that you used to measure your outcomes and impacts? 

Program Inputs

• Did you acknowledge other individuals/support staff who contribute to your program if you supervise program staff? 
• Did you note any particular curricula, technology or other resources that you may be using for your program?

Program Outputs

• Did you know that outputs can be summarized in bullet fashion, so as to save space and improve readability? 

Program Outcomes and Impacts

• Do your short-term outcomes describe measurable changes or increases in knowledge, opinions, skills or abilities of your clientele? 
• Do your medium-term outcomes describe specific, measurable actions that have come about as a result of your program? 
• If feasible, do your long-term impacts describe wider range societal, economic or environmental changes that may be attributed to your efforts? 
• Do your overall outcomes and impacts track with your desired program objectives and outcomes? 
• Are your listed outcomes truly outcomes and not outputs (program activity)? 
• Do you cite or reference appropriate evaluation tools that were used to measure your outcomes? 

Grants and Contracts

• Did you make sure to list only grants and contracts that are relative to the current APR year and not just carried over from previous APRs? 
• Did you coordinate and list your percent responsibility for the grant as a percentage of your effort relative to other team members?

Cooperative and Collaborative Team Efforts

• Throughout your APR, have you noted where you were part of a team effort and described your role as a participant or leader, as well as the acknowledging other team members/colleagues? 

Service

• Have you identified your specific role in community organizations, local, state Extension committees, working groups, state or national professional associations, college/university committees, including leadership positions? 
• If you are a member of a professional association, did you actively participate in any committees or association activities to help strengthen that organization? If not, then being strictly a dues paying member without any active participation should not be listed as service.

Creative and Scholarly Works

• Did you know that you can organize your APR by the types of publications and works? E.g.
  • Professional Journal Publications 
  • Abstracts 
  • Pamphlets/Newsletters
  • Extension Reports
  • Curriculum
• If applicable, does your publication meet the definition of ‘peer-reviewed?’ 
• Did you remember to give the full bibliographic citation of your publications?
• Under ‘Other Creative and Scholarly Works,’ did you remember to list:
  • Websites/Software?
  • Presentations?
    • Peer Related
    • Community Related
  • Poster Sessions?
• Did you remember not to list any presentation that are considered part of your regular program delivery and should be listed under Program Outputs instead?

Professional Development

• Did you remember to list your 'seat hours' for your professional development activities?  These should be listed as actual hours spend in workshops/training and not include general travel or conference time.