E. Determining Who Needs a Background Check

In general, if the volunteer will do any of these things, they will need a background check:

Work with youth or other vulnerable populations without supervision
Have access to University records or systems with confidential information
Master Gardeners who work at school gardens

This matrix, from the Arizona 4-H Policy and Procedure Manual, will help determine which 4-H adults need a background check.

	Certified 4-H Volunteers: University of Arizona Authorized Adults	Adults Providing Support: Adults who must be accompanied by at least one University of Arizona Authorized Adult at all times when in the presence of 4-H youth
Job Titles Possible	Club leader, Project Leader, Resource Participant	Accompanying Adults	Guest Presenters
Function	Leader: Club, Project	Parents, guardians, grandparents, siblings	Presenter, speaker, demonstrator, facilitator for a single presentation
Amount of Participation	Regular and consistent participation	Varies	Single time within a 4-H year
Level of Authority and Responsibility	Care, custody, and control of youth, line-of-sight supervision	Always accompanied by a UA Authorized Adult when in the presence of youth	Always accompanied by a UA Authorized Adult when in the presence of youth
Level of Insurance Coverage	Limited Liability Coverage and Accident Insurance	None	None
Check National Sex Offender Registry for Clearance	None	Prior to attending	Prior to attending
Background Check	Prior to certification	No	No
Complete Designated Campus Colleague (DCC) Process	Yes	No	No
Trainings	University and 4-H	None	None
Registration in 4HOnline	Yes, with leadership role	Yes, without leadership role	Register on club attendance sheet and notify the UACE volunteer systems manager
Review	County faculty or program coordinator, at least annually	No	County and state staff at least annually to determine appropriate service/role/future registration and training
Annual Report	Submit	No	No