Building Space/Lease Requests

Some units lease external space funded by sponsored research awards.  Not many people are aware of the full process, but it is as follows:

The routing process for these leases is as follows:

1. Submission- The dept/unit requesting space submits a space request form through their chain of command who passes it on to the college for review/approval.  It is important to document that the lease is concurrent with the sponsored funding source.  For example, if the award has a project period of Jan 1 to June 30, the lease should be withing this time period.  Gaps or other overages or underages in lease period will cause questions and delays.  Funding and lease terms should be documented on the space request form.
2. College/Provost- If approved by the college, the document is sent to the Provost's office for approval to include on the UA Space Committee agenda.
3. Space Committee- Once on the agenda, the issue is voted on by the Space Committee as the final step.  With approval from the Space Committee, UA Real Estate Admin executes the least.

It is important to provide at least one full month prior to the start date of the lease to allow enough time for processing.  Space Committee usually meets once a month.

As a general reminder, no CALS employee has signature authority from the UA.  No CALS employee should sign or otherwise obligate/bind the UA.